Privacy Policy

1. Who we are

WORLDSIDE LIMITED (company number 17541688) is responsible for personal information collected through this website. Our registered office is 28 Poland Street, London, England, W1F 8QP. Contact legal@worldside.com with privacy questions or requests. This notice applies to website enquiries and recruitment; a client engagement may have separate data-processing terms.

2. Information we collect

When you enquire, we collect your name, organisation, role, email, organisation type, sport, selected commerce modules, markets and any message you provide. Please do not include sensitive personal information in an enquiry.

Job applications collect your name, email, the role applied for, CV and any optional phone number, LinkedIn profile or cover note you provide. Staff sign-in processes account identifiers and authentication information. Hosting and security services may process technical information such as IP address, browser details and request logs.

3. Why we use it and our legal bases

We use enquiry details to respond, assess a proposed business engagement and maintain relevant correspondence. We rely on our legitimate interests in responding to business enquiries; where you are personally entering a contract with us, necessary pre-contract steps or contract performance may apply.

We use application information to assess suitability and manage recruitment, relying on legitimate interests in recruiting and, where applicable, steps requested before an employment contract. We use security and staff-account information to protect systems and control access, relying on legitimate interests and any applicable legal obligations. We assess these interests against your rights. Consent is used where required for optional cookies; this form does not subscribe you to marketing.

4. Sharing and service providers

Authorised personnel access information for the purposes described above. Hosting, database, authentication and private file-storage providers process information to operate the site. Professional advisers and authorities may receive information where necessary for advice, compliance or a legal claim. We do not sell enquiry or application information.

Where an enquiry requires collaboration with a specialist provider, we agree the introduction and share only relevant information. This notice does not give providers unrestricted access to your information.

5. International processing

A service provider may process information outside the UK. Where a restricted transfer occurs, we must use an applicable adequacy decision or appropriate safeguards, such as approved contractual protections, and assess any additional measures required. Contact legal@worldside.com for information about safeguards relevant to your information.

6. How long we keep information

We keep personal information only for as long as reasonably necessary for the stated purpose, including relevant legal, accounting and dispute requirements. Enquiry retention depends on whether a business relationship develops; recruitment retention depends on the process and any necessary claim period. We review records and remove information no longer needed. Ask us about the retention applicable to your record; we do not keep unsuccessful applications indefinitely for unrelated future roles without an appropriate basis.

7. Cookies, storage and external services

Essential cookies or browser storage may support security, staff authentication and your privacy choice. The website does not currently enable optional analytics or advertising tools. Privacy choices are stored locally in your browser until you change them or clear storage. Hosting services may use their own essential security technology.

Fonts are requested from Google Fonts, which receives technical request information such as your IP address. External links, including a future call-booking service, are subject to the destination’s own notice. Optional tracking must not be enabled without the consent required by law. Use Privacy choices in the footer to revisit your selection.

8. Your rights

Depending on the circumstances, you may request access, correction, erasure, restriction or portability of your personal information, and object to processing based on legitimate interests. Where processing relies on consent, you may withdraw it without affecting prior lawful processing. Rights are subject to legal limits; we may need proportionate information to verify your identity.

Send requests to legal@worldside.com. We normally respond within one month, with a lawful extension where necessary. You may complain to the Information Commissioner’s Office at ico.org.uk or call 0303 123 1113. You can contact us first, but do not have to.

9. Security and automated decisions

We use access controls and private CV storage to restrict application access to authorised staff. No system is guaranteed completely secure. Do not send unnecessary confidential or sensitive information. This website does not use enquiry or application submissions to make solely automated decisions with legal or similarly significant effects.

We may update this notice when the site or our practices change. The revision date appears above. Material changes affecting information already held will be communicated where required.